Online Login Sign in to your account

If you’d like additional help, there are tutorials available on a wide range of accounting terms, skills and how-tos in our QuickBooks Tutorials section. You can also visit our Learn and Support page to search by topic. QuickBooks and Intuit are a technology company, not a bank. Banking services provided by our partner, Green Dot Bank. We’re here to make migrating your desktop data and getting to know QuickBooks Online as seamless as possible. Easily do it yourself, or get help from a specialist if you have questions.

QuickBooks Online Essentials gives businesses with up to three users the ability to track income and expenses, manage accounts receivable, and stay on top of accounts payable (money owed to suppliers). It also gives you the ability to run accounts payable aging reports so you keep up on bill due dates. You can also connect with your accountant, making it easier at tax time. Accept credit cards and payments anywhere and we’ll automatically calculate sales tax for you. There is no need to download QuickBooks Online because it is connected to the cloud, which means you can access online accounting from any device with an internet connection.

Overdue payments are easy to spot from the main dashboard, for instance. That said, we did experience some cluttered menus and unclear signposting, so your experience with the interface may vary, depending on your needs. You’ll also want to add integrations with any other business software service you already use. QuickBooks offers a range of integrations covering areas including sales, compliance, marketing, and cash flow forecasting.

• Note, each QuickBooks Live offering requires an active QuickBooks Online subscription and additional terms, conditions, limitations and fees apply.
• After any initial trial period, you will be charged the standard rates for your product.
• Live Expert Assisted doesn’t include cleanup of your books or a dedicated bookkeeper reconciling your accounts and maintaining your books for you.
• You can also connect with your accountant, making it easier at tax time.

Get paid fast, with less back-and-forth

To start adding your bank details, visit the “Transactions” tab from the main sidebar menu on the left-hand side of the dashboard. Then, select “Bank transactions,” followed by “Connect account.” This will bring up a seach bar that lets you find your existing bank. Sign in, and follow the on-screen steps to connect the accounts you need. The wealth of data QuickBooks can process makes it a great fit for business models too unique for generic software, such as hospitality industry accounting software.

Bookkeepers are available Monday – Friday 6AM – 6PM PT. A member of our support team is ready and available to answer your QuickBooks questions. Here’s what you need to do in order to sell goods or services. Learn how to get started and use QuickBooks Online to run your business with these short step-by-step videos. Run and grow your business, make confident decisions, and work like you have a larger team behind you—all with QuickBooks.

QuickBooks Online

Once your bookkeeper receives all the necessary documentation, they’ll typically complete your cleanup within 30 days. In some cases, your cleanup may take longer depending on timeliness of documentation and the complexity of your books. We can also offer deals on the best payroll software solutions on the market. Whichever service you use, you’ll want it integrated with your accounting software to automate your tax process. It only qbo online takes a few minutes to get up and running once you connect your bank account to QuickBooks. You can also sign up for a one-time expert setup with a Live Bookkeeper to get started on the right foot.

When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Phone and messaging premium support is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

How to Use QuickBooks Online in 2025: A Step-By-Step Guide

• When you first open it, a “setup checklist” will prompt you to customize your experience by adding basic business information and the categories of expenses you’ll typically be dealing with.
• Move your accounting online to take advantage of automatic data backup, live insights from your accountant, automated workflows to reduce errors and increase efficiency, and reports that are tailored to your business.
• You can also sign up for a one-time expert setup with a Live Bookkeeper to get started on the right foot.
• There is no need to download QuickBooks Online because it is connected to the cloud, which means you can access online accounting from any device with an internet connection.
• Once your bookkeeper receives all the necessary documentation, they’ll typically complete your cleanup within 30 days.
• Requires a separate QuickBooks Payments account which is subject to eligibility criteria, credit and application approval.

You can download the QuickBooks Online mobile app from the Google Play Store or Apple App Store. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. QuickBooks is our experts’ top pick for customizable accounting solutions and it comes with a powerful help and support team. Still, our top overall pick is Zoho Books, and other software might be best for your needs, too.

How do I get the most out of QuickBooks Online?

A certified bookkeeper will help you set up your chart of accounts according to your needs, help connect your bank accounts, and show you how to automate the processes you perform most. “Reconciling” refers to the important accounting process of making sure the financial activity on your bank and credit card statements matches up with the records in your accounting software. You’ll want to look for and fix any differences between the two every single month. Key information to add here includes sales form design and content, invoice automation setup, and VAT details, as well as the year-end date that company reports will use.

Time tracking

We also offer expert-led webinars, easy-to-use guides, and free phone and chat support. Connected accounting, expense management, payments, and payroll in one place. Other options are well worth considering, too, since they offer different strengths for different business models. The main sidebar menu includes the “Sales” and “Expenses” tabs, and beginners will need to add data to both these pages in order to allow the QuickBooks software to correctly generate reports. Protect sensitive data with user-level access to specific features and share reports with up to 3 log-ins.

Use the apps you know and love to keep your business running smoothly. Once you have a handle on the day-to-day use of QuickBooks Online, try adding a few more tips and tricks to help you get the most out of the experience. QuickBooks is a complex software, but we found it offers a handful of helpful functions that make the experience of figuring it out fairly easy. First, it offers automatic tooltips that can guide new users through common processes. For these tasks, you can download the “QuickBooks Accounting” app from the App Store, or the “QuickBooks Online Accounting” app from the Google Play store.

When you first open it, a “setup checklist” will prompt you to customize your experience by adding basic business information and the categories of expenses you’ll typically be dealing with. QuickBooks Online is a great accounting platform for handling complex tasks and customizing workflows, and performed well in our research and testing. There’s a reason it’s the best accounting software for small businesses. That’s why we keep our programs as user friendly as possible.

Once you’ve logged in, you just need to hit the “+” symbol at the bottom center of the homepage, and you’ll pull up the main menu, which you can scroll through until you find the task you need. If a reconciliation has too many discrepancies, reversing that reconciliation might be the best move. If you just need to start fresh from a previous reconciliation, you can get your accountant to reverse the current one. You can request a callback anytime when you need a little extra help.

Check out our quick quiz to see if another solution may fit your business better. Any accounting software can be difficult to get started with – all those data-heavy tools can be forbidding to a newbie. QuickBooks has more features than most accounting solutions, but it doesn’t have to be intimidating.